Previously, in this article, we showed you how to take meeting minutes using Notion AI.
Since then, Notion AI has been updated, making it even easier to take meeting minutes!
In this article, we'll clearly explain "AI Meeting Notes," which automatically transcribes audio and generates summaries, covering everything from its basic usage to practical ideas.
1. What are AI Meeting Notes?
AI Meeting Notes is a feature that allows you to record audio directly on a Notion page and automatically generate real-time transcriptions and summaries.
It can transcribe voices from in-person meetings, as well as online meetings on platforms like Zoom and Google Meet.
💡 Key features of AI Meeting Notes
・Real-time audio transcription
・Automatic generation of meeting summaries
・Meeting recording (up to 10 recent recordings saved locally)
Furthermore, based on the automatically generated meeting minutes, you can add meeting decisions to a to-do list, or ask Notion AI questions about the meeting content.
This feature is especially recommended for those who manage their work tasks and documents in Notion.
2. How to use AI Meeting Notes
Basic usage
1. In a Notion page, type "/meet" to insert an AI Meeting Notes block.
💡 You can also create AI Meeting Notes from the "Meetings" section in the sidebar by clicking the "
+" button, or by clicking "Transcribe" which appears when Zoom or Google Meet is launched.
2. Click the "Start transcription" button.
* Some features may not be available in the browser version. Using the app version is recommended.
3. When the meeting starts, real-time transcription begins in the "Transcription" tab.
4. When you click "Stop," AI automatically generates meeting minutes.
Reviewing meeting content
Once a meeting is completed, AI Meeting Notes creates a total of three tabs.
In each tab, you can review the automatically generated summary, full transcription, and more.
- Summary tab: AI-generated summary of the meeting (automatic generation)
- Notes tab: Free space for entering notes
- Transcription tab: Full text of what was said
The "Notes" tab is freely editable, making it convenient for quickly jotting down participant names, agendas, and meeting notes.
3. Tips for even better use
📝 Instruct the summary content in "Notes"
When AI Meeting Notes summarizes a transcription, it actually refers to the content you entered in the "Notes" field.
Therefore, you can give instructions for the summary by writing prompts about the summary style and output content in advance in the notes.
For example, by writing prompts like these, you can create meeting minutes exactly as you intended.
💡Examples of content to write in notes
Please summarize in the following format:
・Decisions (up to 3 in order of importance)
・To-Dos for next time (assignee name)
・Pending items
🗂️ Even more convenient when combined with templates
However, it can be a bit tedious to call up AI Meeting Notes and write prompts every time.
In such cases, combining it with database templates is recommended. You can quickly create AI Meeting Notes with your usual prompts pre-set.
1. Create a database for meeting minutes
First, create a database specifically for meeting minutes. You can also have AI create it automatically. (Click here for details)
Once created, go to "Settings" → "Notion AI" and select the database you created as the "Default meeting database."
This will set the database you created as the default for saving meeting minutes.
2. Insert the AI Meeting Notes block into the template
Next, create a database template.
Create a template from the blue button in the top right corner of the database you created.
In the template editing screen, type "/meet" to insert an AI Meeting Notes block.
3. Put instructions in the notes
In the notes tab of the inserted AI Meeting Notes block, add instructions that you want to be referenced every time, such as the structure of the summary.
4. Set as default template
Finally, if you set the created template as the default template, the template will be applied automatically when you create a new page.
3. Beyond meeting minutes! Ideas for using AI Meeting Notes
AI Meeting Notes can be used for more than just meetings, depending on your ideas.
① Diary
Simply record your daily reflections by voice, and the AI will organize what happened and how you felt that day, compiling it into a diary.
Examples
・Speak for 5 minutes before bed about what happened today
・Reflect on the week's events by voice on the weekend
② Reading notes
When reading a physical book, it can be a bit cumbersome to switch to a pen or keyboard to take notes.
With AI Meeting Notes, you can take notes by simply speaking about your thoughts or things you want to remember.
Examples
・While reading, voice your thoughts or content you want to remember
・After finishing a book, speak freely about your impressions
Summary
That concludes our introduction to AI Meeting Notes!
AI Meeting Notes is a convenient tool that can significantly reduce the time spent on creating meeting minutes. By utilizing the notes and template features, you can use it even more efficiently.
While unlimited use is available with the Business plan or higher, it is highly recommended for those with frequent meetings or for team use.
Also, the usage of AI Meeting Notes introduced this time is explained in detail in the video!
Please check that out as well.
The ultimate task management template achieved with Notion, "Todotion," is available here!
The 2-hour "Notion Master Course" that teaches Notion from scratch through videos is now available!
The book "Notion Life Hacks," which introduces 36 ways to use Notion, is also on sale!
