This article is the 13th entry in the "Notion Community Advent Calendar 2025" 🎄
Yesterday, Haruki-san, an official Notion Campus Leader, shared his article: "【Total Travel Cost: 450,000 Yen 🇺🇸】I Went to Make with Notion 2025 on a Whim!"
I also attended "Make with Notion" in person last year. Reading his detailed report on this year's event made me want to go again! I highly recommend everyone read it.
Today's article introduces a travel page I created with Notion, which was incredibly useful during my "Make with Notion" trip last year!
Beyond work-related uses like task management, I highly recommend Notion for travel planning.
With the recent addition of the map view, Notion has become even more convenient for planning trips!
This time, I'll show you my favorite travel page, using the Notion page I actually used for my trip to the US last year.
I'll also explain how to use the new map view for convenient planning and how to create a reusable system for future trips!
Additionally, a template for this Notion page is now available for purchase, so please check it out!
1. Travel Page Overview
Let's dive into the Notion page I actually used for my trip to the United States last year.
This is what the overall page looks like.
Everything related to travel, such as "Reservation Storage," "Travel Schedule," "Places to Visit List," "Packing List," and "Money Notes," can be managed on this single page.
Travel Reservations/To-Do List
At the top of the page, I kept PDFs of my VISA, hotel, and flight tickets for quick reference when needed.
I also jotted down things to do when planning the trip and tasks to complete before departure, so I wouldn't forget them next time.
Schedule and Places to Visit
The "Schedule" and "Places to Visit" areas are where I plan my trip.
These two appear to be separate databases, but they are actually linked databases, sharing the same underlying database.
First, I add interesting places to the "Places to Visit" list, and then simply set the dates to automatically generate the trip itinerary in the "Schedule."
Packing List
I always rush with packing, wondering what to bring, so I created a packing list.
Once created, a personalized packing list is incredibly useful, as it can be reused for both domestic and international trips!
If there's something I wished I had brought on a trip, I make sure to add it to the list for the next one.
Money Notes
Finally, "Money Notes" is where I record expenses incurred during trip preparation and the trip itself.
It's convenient to keep a running record of travel expenses like flights and hotels, as it can be difficult to recall the exact amounts later.
This makes settling accounts easy and provides an at-a-glance overview of the total cost of the trip.
2. How to Plan a Trip
Now, let's explore how to actually plan a trip using this page.
List Places to Visit
Once you've created your trip page, start by listing the places you want to visit in the "Places to Visit" section.
As explained later, the template allows you to list places by city, such as "San Francisco" or "New York."
Adding images also makes the page more exciting!
Within each page, you can fill in details like genre, priority, website, and notes.
It's also convenient to jot down closing days and opening hours here, so you don't have to check the website every time.
Register Locations with Map View
Next, register locations using the map view.
Map view is a newly introduced Notion view. You can register locations and view them on a map like this.
When you add a map view, a corresponding "Location" property is added. You can then add locations by entering the names of shops or tourist attractions.
Once a location is added, a pin will appear on the map view, linked to it, as shown here.
It's easy to see which locations are close to each other, making it simpler to plan your travel itinerary. You can also color-code the pins by category, such as "Dining" or "Sightseeing."
For detailed instructions on how to use the map view, please refer to the article below!
Assign Dates to the Schedule
Once you've identified your desired locations on the map, the next step is to assign dates to them in the "Schedule."
The schedule is linked to the "Places to Visit" section mentioned earlier, so the registered locations will automatically appear in your schedule.
Then, simply refer to the map view to see nearby places, input the dates and times, and your itinerary is complete.
💡 How to correctly sort even with time differences
For international trips with time differences, simply sorting might sometimes lead to incorrect order.
The template accounts for this by converting to Japan time in the background for sorting, ensuring correct order even if you input local times.
If you're planning an international trip with Notion or have struggled with sorting before, be sure to check out the template!
Check on your smartphone even on the day of the trip
The template includes a "smartphone view" for easy viewing on your phone, so you can check your destinations on the go, even on the day of your trip.
Furthermore, tapping the "Location property" linked to the map view will take you to Google Maps, allowing for instant route searches.
By checking off visited places on Notion, you can easily see where you've been, and it serves as a record of your trip.
3. About the Page Structure
This travel page also includes a dashboard that manages all travel pages.
And it fully utilizes features like database templates, relations, and linked databases to easily reuse the aforementioned page for every trip.
From here, I'll introduce the structure of the pages and databases, as well as the reusable system.
While the template can be used as is, if you're interested in recreating this page, please refer to this!
Page and Database Structure
The dashboard includes "DB_Travel Pages," which contains individual travel pages like the "America Trip" example, along with multiple other databases such as "DB_Cities" and "DB_Places to Visit."
"DB_Places to Visit" for all travel pages
The main database for listing places to visit and creating schedules on the America trip page is "DB_Places to Visit."
This "DB_Places to Visit" is actually common to all travel pages; it's a single database being used.
On the America trip page, this database was linked, and then filtered by "America Trip" to display the relevant entries.
Similarly, other travel pages can also be filtered to display only the destinations for that specific trip.
The benefit of using a single database is that it prevents the number of databases from growing with each trip and allows for an overview across countries and trips.
This way, you can compile a "Bucket List of Places to Visit in My Lifetime" by gathering desired locations regardless of country or city.
"DB_Cities" to organize places to visit
"DB_Cities" is a database used to organize desired locations by city, such as "San Francisco" or "New York."
It is linked to "DB_Places to Visit" mentioned earlier, allowing you to select cities from the "Schedule" of each travel page.
This makes it possible to organize desired places by sorting and grouping, which significantly simplifies planning.
This is especially recommended for trips that cover multiple countries or cities.
Tips for reusing travel pages
Furthermore, since creating the content of a page like the America trip from scratch every time is a lot of work, I've created "database templates" to easily recall them.
What's more, using these "database templates" allows you to skip the tedious relational setup I just described.
By pre-arranging linked databases like "Schedule" within the template and pre-filtering them for "this page (e.g., New Page)," you can automatically create relationships when a new travel page is created.
This means that even when creating a new page, for example, "France Trip," the "Schedule" and "Places to Visit" will already be filtered for France Trip.
The underlying mechanism might seem a bit complex, but by setting up these preparations in advance, I've created a system that allows me to simply add a page and use it without any further thought.
Of course, the template is already configured this way, so even those unfamiliar with the mechanism can use it without confusion.
That concludes my introduction to creating travel pages with Notion!
With the addition of the map view, travel planning in Notion has become even more convenient. If you have upcoming travel plans, please give it a try.
The travel page I introduced, including the dashboard, is available for purchase as a template!
It's ready to use right away, so if you have travel plans, be sure to check it out.
Here's "Todotion," the ultimate task management template to achieve with Notion!
A two-hour "Notion Master Course" video series for learning Notion from scratch is now available!
The book "Notion Lifehacks," which introduces 36 ways to use Notion, is also on sale now!
