Automate meeting minutes with Notion's "AI Meeting Notes"! A thorough explanation of how to use and utilize it.

Mar 7, 2026

In a previous article , I introduced how to use Notion AI to take meeting minutes.

Since then, subsequent updates to Notion AI have made it even more convenient to take meeting minutes!

This time, we will introduce "AI Meeting Notes," which automatically transcribes audio and generates summaries , in an easy-to-understand manner , from basic usage to ideas for using it .

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1. What is AI Meeting Notes?

AI Meeting Notes is a feature that records audio on a Notion page and automatically generates transcripts and summaries in real time .

It can pick up the other person's voice and transcribe it not only in face-to-face meetings, but also in online meetings such as Zoom and Google Meet.

💡 Main features of AI Meeting Notes

• Real-time audio-to-text transcription • Automatic generation of meeting summaries • Meeting recording (up to 10 most recent meetings saved locally)

Furthermore, you can add tasks decided in the meeting to your to-do list based on the automatically created minutes, and you can also ask questions about the contents of the meeting using Notion AI.

This feature is especially recommended for those who manage their work tasks and documents using Notion.

2. How to use AI meeting notes

Basic usage

1. In the Notion page, type " /meet」 and insert an AI meeting notes block.

💡 You can also create AI meeting notes by clicking the + button under "Meetings" in the sidebar, or by clicking "Transcribe" when Zoom or Google Meet is launched.

2. Click the "Start Transcription" button.

*Some functions may not be available in the browser version. We recommend using the app version.

3. Once the meeting starts, real-time transcription will begin in the "Transcription" tab.

4. When you "stop" the meeting, the AI automatically generates minutes.

Reviewing the contents of the meeting

Once the meeting is complete, a total of three tabs will be created in the AI meeting notes:

Each tab lets you see an auto-generated summary, the full transcript, and more.

Summary tab: AI-generated meeting summary (auto-generated)
Memo tab: A space for freely entering notes.
Transcript tab: Full text of the speech

The "Notes" section allows you to freely write notes, making it convenient for quickly jotting down participant names, agendas, and meeting notes.

3. Tips for making the most of it

📝 Use "Notes" to indicate the content of the summary.

When the AI meeting notes summarize the transcript, it actually refers to the content you entered in the "Notes" field.

Therefore, you can write down prompts such as the style and content of the summary in advance as instructions for summarizing.

For example, if you write a prompt like this, you can create the minutes you want.

💡Example of what to write in a note

Please summarize in the following format:
・Decisions (up to three in order of importance)
・To-do list until next time (Name of person in charge)
・Pending matters

🗂️ Combine with templates for even more convenience

However, it can be a bit of a hassle to call up the AI meeting notes and write prompts every time.

In such cases, we recommend combining it with a database template . You can quickly create AI meeting notes with the usual prompts set.

1. Create a database for meeting minutes

First, create a database specifically for meeting minutes. You can also have AI create it automatically. (Click here for details )

Once created, open "設定」 → " Notion AI」 and select the database you created in "Default Meeting Database".

This will cause the data to be saved to the database you set by default.

2. Insert the AI Meeting Notes block into the template

Next, create a database template.

Create a template using the blue button in the upper right corner of the database you created.

In the template editing screen, type " /meet」 and insert the AI Meeting Notes block.

3. Write instructions in your notes

In the notes tab of the inserted AI meeting notes block, enter instructions that you want to refer to each time, such as the structure of the summary.

4. Set as default template

Finally, if you set the template you created as the default template, the template will be applied as soon as you create a new page.

3. Ideas for using AI meeting notes beyond just minutes!

AI meeting notes can be used for purposes other than meetings, depending on your ideas.

①Diary

Simply record your voice as you reflect on your day, and the AI will organize what happened and how you felt that day and compile it into a diary.

example
・Talk about what happened today for 5 minutes before going to bed ・Review the events of the week on the weekend

② Reading notes

It can be a bit of a hassle to switch to a pen and keyboard to take notes while reading a paper book.

With AI meeting notes, You can take notes by simply talking about what you feel or what you want to record.

example
・While reading, read out loud what you thought or what you want to remember. ・After finishing reading, talk about your impressions of the book.

summary

That concludes our introduction to AI Meeting Notes!

This convenient AI meeting note can significantly reduce the time it takes to create meeting minutes. By utilizing the memo and template functions, you can use it even more efficiently.

You need a business plan or higher to use it without any restrictions, but it is highly recommended for people who have many meetings or for teams.

Furthermore, we've also provided a detailed video explaining how to use the AI meeting notes introduced here!

Please be sure to check this out as well.

Click here to see a list of Notion templates available for sale at "Life and Notion."

The book "Notion Life Hacks" is also on sale now! It comes with 36 templates and offers plenty of practical ways to use Notion.

We also have YouTube videos where we introduce how to use Notion and provide specific examples of its application , so please check those out as well if you're interested.